How To Retrieve Keys When Letting An Employee Go.

Tips for parting ways an employee and retrieving keys so you can handle the situation with sensitivity and professionalism to ensure a smooth transition.

Access control: A human-centric approach to business security

In the fast-paced world of business, it is crucial to ensure the security of your premises. Traditional methods like using physical keys can often cause stress, confrontations, security risks and potential added costs. In this article, we explore how implementing access control systems can help alleviate these concerns and contribute to a safer and more efficient business environment.

Mercury Security Access Board

The role of access control in employee departures

When it comes to parting ways with an employee, the process can be challenging. Access control systems, however, simplify this by eliminating the need for retrieving physical keys or having to re-key locks and issue replacement keys to members of staff . With a digital access system, revoking access is a seamless and stress-free task. This not only ensures security but also allows a more humane approach to an otherwise challenging situation.

It is essential to remember that a former employee who is upset or angry with your organization may discard the keys to your building. This action can be a significant threat to your business. If these keys are identifiable to your company, anyone who finds them may gain unauthorized access to your building, assets, and confidential data. Therefore, it is crucial to have a robust security protocol in place to safeguard your business premises and assets.

Pairing with the cloud can keep you a step ahead

You don’t have to be physically present in the office to make changes using a cloud-based access control solution like Borealis. With a cloud-based solution, you can access your access control system anytime, from anywhere with an internet connection. You can even make changes using your mobile phone in urgent need.

Avoiding confrontation and restricting unauthorized entry with access control

When an employee leaves a company, retrieving keys and equipment can be stressful and confrontational for both parties. However, implementing access control can eliminate this aspect and make the transition smoother. Access control is a digital entry management solution that allows you to revoke access from the building by simply revoking the employee’s access credentials. This could be an access card, key fob, or mobile credential. It is also a more cost-effective solution as it eliminates the need for re-keying the building if the keys are not returned. Using access control, employees can move on without worrying about uncomfortable interactions or the “what ifs” playing on their minds.

The security of a workplace is paramount, especially when it involves preventing ex-employees from re-entering the premises. Unfortunately, not all ex-employees respect the decisions made by their previous employers. Access control systems ensure that only authorized personnel have entry privileges. This not only protects the business but also contributes to a safe and secure work environment for employees. They may feel on edge during such instances, so promoting employee well-being and a comfortable work environment is vital.

Standalone Access control card being scanned

Move away from Keys with Digital Access Control

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Real-life scenarios – Human and caring approach

Scenario 1: Protecting Sensitive Data

In the age of information, businesses often deal with sensitive data. Access control safeguards this information by restricting access to areas or rooms that store data or confidential business materials, Not only protecting the business but also building trust with clients, showcasing a commitment to privacy.

Scenario 2: Securing Valuable Assets and Resources

Just like with sensitive data, access control protects your assets. Whether it’s expensive equipment or valuable resources, it ensures that only those with the right authorization can access them. This not only prevents theft but also provides an audit log of who has accessed the area, can be used for stock control purposes, and contributes to the efficient use of company assets.

Scenario 3: Ensuring Employee Safety On Site

Access control is not only about securing physical spaces but also about ensuring the safety of employees. In addition to restricting access to authorized personnel, it plays a vital role in emergency situations. By controlling access, it helps to ensure orderly evacuations and emergency responses, prioritizing the well-being of everyone on the premises. Access control can also provide audit logs or muster lists, which allow you to keep track of who is still in the building and who has safely exited. The benefits of access control outweigh any initial installation costs, making it an essential investment for any business.

Scenario 4: Streamlining Visitor Management and Preventing Worry.

Access control systems are not just for employees, they also help in managing visitors by providing a more secure and welcoming process. By controlling access to different areas, businesses can create a positive first impression while maintaining a high level of security and organization. It puts visitors’ minds at ease when they are authorized to be within the building and allows the management to control where a visitor can and cannot go. This can even prevent visitors from getting lost as they can only access the areas they need to go to.

General Conclusion

Access control is not just a technological solution; it’s a human-centric approach to business management and security. By adopting a system like Borealis, businesses can navigate employee departures, avoid confrontations, and ensure the safety of personnel, visitors, and any valuable assets. Embracing access control is a step toward a more secure, efficient, and compassionate workplace.

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How does access control contribute to employee safety during emergencies?

Access control ensures controlled exits and entries, aiding in orderly evacuations and emergency responses.

Can access control systems be customized for different levels of authorization?

Yes, access control systems can be tailored to grant different levels of access to different personnel based on their roles.

How does access control contribute to the protection of sensitive business information?

Access control restricts access to authorized personnel only, safeguarding sensitive data and maintaining client trust.

Is the implementation of access control systems cost-effective for small businesses?

Access control systems can be scalable, making them suitable for businesses of various sizes, with cost-effective options available.

Can access control systems be integrated with other security measures?

Yes, access control systems can be integrated with other security measures to provide a comprehensive security solution.

What is Access Control?